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Southern Grampians Endurance Challenge

Terms & Conditions

CANCELLATION POLICY:

Team Leaders may make online changes to team members up to a week prior to the event. However, cancellations (not substitutes) received prior to 1st March 2018 will be refunded less an administration fee of $30 per participant. Cancellations received between 1st March 2018 and 1st May 2018 will be refunded less an administration fee of $80 per participant. Cancellations received after 1st May 2018 will not be refunded.

**PLEASE NOTE: All participants are requested to ensure they are familiar with the cancellation policy above and the event rules below. The Serra Terror Committee can not accept responsibility for team members that have registered without familiarising themselves with event terms and conditions.**

 

EVENT RULES:

  1. All Endurance Team Members (4+people) must be aged 15 or above. Relay Team Members (5-8people) must be 12yrs and above, and at least two members must be 18 yrs or above.
  2. All teams must have a minimum of 4 persons on the track throughout the event. Relay Teams must have at least 2 members who are aged 18 or above on the course at any one time.
  3. No substitutions of team members are permitted once the event has started.
  4. The fastest Endurance Team will be awarded the Blackwell Perpetual Trophy. In order to qualify all members must complete the entire course.
  5. All team members must stay together between checkpoints and must register in and out together at each checkpoint. Checkpoint marshals will only check in complete teams where all team members are accounted for. Relay teams may change over members at checkpoints only.
  6. Any team member who is injured must be brought to the nearest checkpoint by team mates for assistance. Emergency phone numbers will be supplied, but mobile service will often be unavailable.
  7. Individuals are not to be left unaccompanied. Should a team member be seriously injured and unable to be moved, one person must stay with him or her while others go for help.
  8. If you wish to withdraw during the event, you must first report to the nearest checkpoint. Remaining team members cannot continue until this has been done.
  9. In order to withdraw, the participant must complete a retirement certificate at one of the checkpoints. A team with less than four members cannot continue without a copy of the retirement certificate. This must be presented at each remaining checkpoint.
  10. If two members of a team have withdrawn, the remaining two members must accompany another team between checkpoints. This is to ensure that all event participants travel in groups of at least three people for safety reasons. This does not mean that team members join the other team – each team will retain their identity.
  11. The course will be open from 7am until 5.30pm. If a team reaches a checkpoint towards the end of the day, it is that checkpoint official’s decision whether or not the team has time to get to the next checkpoint or if they have to finish for the day at that checkpoint. Walking at night is not permitted.
  12. A team’s finishing time will be recorded as the last member of the team reports to Event Officials at the finish.
  13. A provided ‘event identification tag’ must be worn at all times.
  14. Teams must have a Support Crew and must be self sufficient. The Support Crew is responsible for providing teams with the majority of their food, water, change of clothes etc during the event. Please ensure your Support Crew is suitably advised. The event website has an information guide for Support Crews.
  15. Teams are not permitted to meet with Support Crews at any location along the trail except at designated checkpoints.
  16. Each team is responsible for the behaviour of its Support Crew. Any Support Crew or team member found to be breaching any landowner’s regulations may lead to the team’s disqualification from the event.
  17. All litter must be either taken with you or disposed of in bins at checkpoints. This includes toilet paper. Portaloos are provided at checkpoints.
  18. Slower teams must give way to teams travelling at a faster pace.
  19. As the walk goes through the National Park, domestic pets are not permitted on the course. All rules pertaining to National Parks apply.
  20. Each team must carry their own personal first aid kit, and a map of the course. Detailed maps and course notes will be distributed at the Friday night briefing.
  21. Any team or walker who ignores road crossing instructions from Event marshals risk disqualification.
  22. All overnight camping in the National Park is subject to National Park regulations.

INSURANCE

The event is organised by the Serra Terror Committee, a sub-committee of the Dunkeld Community Centre Committee Inc. (DCCC), in order to raise funds for the Dunkeld Community Centre located on Crown Land in Dunkeld. The DCCC has Public Liability Insurance that provides cover for liabilities that arise out of their organisation on the event. Volunteers are insured under the Personal Accident Policy. The insurance policies are arranged by the Department of Environment, Land, Water and Planning.

We strongly recommend that participants and support crews have personal insurance and ambulance cover.

Contact us for more information.